Policy Regarding Payments to Vendors.

The State Auditor's Office and the Bureau of Finance and Management are requesting that any individual, corporation, partnership, political subdivision, etc., who will be receiving a payment form the state of South Dakota, complete a W-9 form "Request for Taxpayer Identification Number and Certification".

Your taxpayer identification number will be used by the state's computer system to write state checks. Therefore, we MUST have accurate names, addresses and tax identification numbers. In cases where the same taxpayer identification number has different locations, the state will assign a designated number at the end of the taxpayer identification number for each particular location.

The state WILL NOT make any payment(s) unless a W-9 form has been completed and returned. This payment may be subject to taxation at year end. See the IRS regulations for more tax information.

The following are exceptions to the rule:

1. Payments to foreign vendors.

2. Payments to U.S. Federal and South Dakota State Agencies

3. Declared emergency and disaster payments.

4. Headstone allotments from the Department of Military and Veterans Affairs.

A completed W-9 form must be returned by any individual, corporation, partnership, governmental entities, etc., that does not meet the exceptions listed above.

If you have any questions regarding this policy, please contact: The Vendor Coordinator, Bureau of Finance and Management (605-773-3411).

[ State Auditor Home Page | Search Our Site | Privacy Policy Statement  | Disclaimer | SD Home | Feedback | Help ]